| Field Name | Type | Values | Comments | Required? |
| $BusyName | text | fully distinguished username | Person that is busy for that timeslot. You could get it from @Username, but because of delegation we use the Owner field in the Calendar Profile | Only if you want the free time system to show this person as busy for this calendar entry |
| $NoPurge | date/time | EndDateTime | Prevents the note from being purged by replication before the appointment has occurred | Recommended |
| $REF | text | UNID of the parent | This field exists on repeat instances and subsequent notice documents. (For repeat instances, the parent holds the rules, RepeatDates, and RepeatIds of each instance in the repeat set.) | Only if the doc is supposed to be a response |
| $RefOptions | text | "1" | Ordinarily if you save a response doc with a form that is designated as type Document, the $Ref is deleted and the doc will no longer be a response. This tells Notes that although the form which this doc uses (Appointment) is of type Document, continue to treat it as a response. | Only if the doc is supposed to act as a response although its document type is "Document" (in our case, it is required only for repeat instances) |
| $BusyPriority | text | "1" = Busy
"2" = Not Busy | Tells the scheduler whether this appointment is considered busy time or free time | If there is a $BusyName but no $BusyPriority the free time system still sees this time as busy |
| AppointmentType | text | "0" = Personal Appointment
"1" = Anniversary
"2" = Event
"3" = Meeting
"4" = Reminder | Controls HideWhens and other processing | Yes |
| Body | richtext |  |  |  |
| BookFreeTime | text | "1" = Time is free
"0" or "" = Time is booked | Default is "0". If set to "1", the $BusyPriority field is set to "2" otherwise the $BusyPriority is set to "1". Tells the scheduler if you are busy or free during that time. |  |
| CalendarDateTime | date/time | StartDateTime | Causes something to show up in the Calendar view. | Only if you want the document to appear in the Calendar View of the mail file |
| Chair | text | fully distinguished name of the Owner of the mail file that originated the Calendar Entry | Helps to identify who originated this doc | Yes |
| CopyTo | textlist |  | Used for sending notices to OptionalAttendees |  |
| DocAuthors | authornames | fully distinguished username | The person who created the document |  |
| Duration | number |  | Number of days an event spans | Only if AppointmentType is event |
| EndDateTime | date/time |  | The end date & time of the meeting. Created from combining StartDate and TimeRange | For all AppointmentTypes except reminder |
| ExcludeFromView | text | "D" | Prevents appointments that are not sent from showing up in the drafts view | Unless you want the appointment to appear in the Drafts view |
| Form | text | "Appointment" | Determines what form to display the doc with | Yes |
| From | text | fully distinguished username | The person who created or who sent it. May include @domain | Yes |
| FromDomain | text |  | If sent from a different domain, the domain route will be in this field (posted by router) |  |
| NoticeType | text | "I" = Invitation (original)
"U" = Update (originator reschedules)
"C" = Cancel (by originator)
"D" = Delegator notifying originator
"S" = StatusUpdate (by originator)
"N" = Confirmation (by originator)
"J" = Originator declining counter
"A" = Accept (by invitee)
"R" = Decline (by invitee)
"L" = Delegator notifying delegate
"T" = Counter Proposal (by invitee)
"P" = Pencilin (by invitee) | Notices sometimes get converted to Calendar Entries. This is the value it had while it was a notice. |  |
| OptionalAttendees | textlist |  | Full names of optional invitees. These are the names as "corrected" (expanded?) by the mailer. |  |
| OrgConfidential | text | "" = False
"1" = True | If True the $PublicAccess field is sent to "", otherwise the $PublicAccess item is set to "1" |  |
| OrgDontDoubleBook | text | "" = False
"1" = True | Causes conflict checking to occur. This item gets sets only if the appropriate setting in the profile document for that appointment type is set | Only if you want to check for conflicts |
| OrgRepeat | text | "1" = this is a repeating appointment | If it is not a repeating appointment, this field will not be present. See below for more on repeating appointments. |  |
| OrgTable | text | "C0" = Calendar (set for appointment)
"T0" = ToDo
"H0" = Calls
"P0" = Planner (set for event)
"D0" = Address
"N0" = Notepad
"A0" = Anniversary (set for anniversary) | Only "C0" is used | Yes |
| PostedDate | date/time |  | Mailer creates this when you send it |  |
| Principal | text | fully distinguished username | Owner of mail db in which it was created | Yes |
| Recipients | textlist |  | Who mail got sent to - posted by router |  |
| RequiredAttendees | textlist |  | Full names of required invitees. These are the names as "corrected" (expanded?) by the mailer. | Only on invitations |
| RequiredResources | textlist |  | List of resources that have been invited to a meeting |  |
| ReserveRoom | text | "1" = Reserve room from Reservation's db
"" = no room needed | Indicates if a room needs to be invited |  |
| Room | text |  | Name of room to reserve | Only if ReserveRoom = "1" |
| SendTo | textlist |  | Who you are going to send notices to | Only if you are going to send this document |
| SequenceNum | number |  | Set to 1 on an original invite. Incremented on any reschedule. (see below for discussion) | Yes |
| StartDate | date |  | The date of the appointment, used in data entry. | Yes |
| StartDateTime | date/time |  | The start date/time of the appointment. We generate it by combining StartDate with either ReminderTime or TimeRange | Yes |
| Subject | text |  | Appointment description. This is what shows in the view (more lengthy text goes in the Body field) | Recommended |
| TimeRange | date/time range |  | StartTime - EndTime. Used for data entry. |  |
| _ViewIcon | number |  | Indicates which view icon to use | Only if you want a view icon to display |
| Uninvited | text list |  | People who were uninvited or were removed via the Freetime dialog |  |